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GWIS National Fellowship Application Portal
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GWIS National Fellowship Application Portal

 

Graduate Women In Science (GWIS) uses an online website to conduct the annual National Fellowship Program selection process. More than 1,200 people use the GWIS National Fellowship Program Application Portal each year. All application materials, including letters of recommendation are submitted using our online application portal.

 

To submit your application please visit our online application portal.

  • Create an account: All users, including first time and returning applicants, will need to create an account with the application portal. GWIS membership is not required to create a user account. To begin the process, select the button “Sign Up.  

  • Note: The application fee is waived for current GWIS members. Non-members are required to pay a $50 application fee online. GWIS will send an email with instructions to submit the application fee in early January. GWIS offers a one-year introductory membership at a discounted rate of $40 USD. Become a member or renew your membership today by visiting the member center (here).

 

  • Once you have created and logged into your account, you can begin the application process by creating your online profile. Begin by selecting the button +Create a Profile to Get Started.

  • You are required to provide your First Name, Last Name, Email Address, and Career Level information. Be sure to save your profile by selecting the Save button. A new window will appear with a message, “Success! Your profile is now complete. Your next step is to start your entry.” Select OK to proceed. Once you have completed your profile, you can update your profile using the Edit button. Note: If you select “Save Draft” instead of Save button, the confirmation window will not appear. 

  • After completing your Profile, select the button +Get Started to begin your 2020 fellowship application.  If you’ve already started or complete an application, select the block to view your application.

  • From here, two actions are available: 1) Application Form - complete the fellowship application and 2) Letters of Recommendation - request two letters of recommendation from reference writers directly using the application portal. Applicants can choose which action to complete first. 

    • Application Form: To get started, select the “Edit” button. Submit your information along with the short essays and attachments including the project description, budget and budget justification, and supplemental documentation as PDF files. Please review the updated guidelines here. Applications not adhering to the guidelines stated on the program page will be returned without review.

    • To save your progress, select the “Save Draft” option at the bottom of the page. You will not be able to select the “Save” option until all required fields are completed. Once the application is saved, the Application Form status will be updated from ! Action Required to Complete. The Application Form can be edited (by selecting the “Edit button) anytime until the application is submitted. Note: Changes cannot be made once the application has been submitted. GWIS will not unsubmit an application once it has been submitted. You will need to "Save" your application at least once to enable the portal to send a confirmation email message to your letter of recommendation providers.

    • Letters of Recommendation: You can request letters of recommendation from letter writers directly using the application portal. When you send a new request, your letter writer will receive instructions by email with the information to upload the letter. Select “Open>” to get started. You can input contact information for up to two Letters of Recommendation providers. To begin, select the button + New Request.

    • Letters of Recommendation (continued): Please provide your Letter of Recommendation providers’ information including their Title, First and Last Name, email address, and a brief message to your reference writers. You can save your progress by selecting “Save Daft” or Send your request by email.

    • Letters of Recommendation (continued): Once you have sent your request, the application portal will be updated with the following information 1) timestamp of when the automated email for the request was sent to the Letter of Recommendation provider, OR 2) confirmation timestamp of the letter submitted by the Letter of Recommendation provider. You can check the status anytime by returning to the Letters of Recommendation section, even after you have submitted the application. Note: You have the option to contact the program (fellowships@gwis.org) and confirm the letter submissions. You will need to "Save" your application at least once to enable the portal to send a confirmation email message to your letter of recommendation providers.

    • Reminder emails to your Letter of Recommendation provider can be sent every 24 hours. You can change your reference writer information by selecting the “Delete” option and create a new request. If a letter has been submitted, the "Status of Request" will be marked as "Complete". Once a letter is submitted, the status of the request will be marked as Complete along with a timestamp.

    • All reference letters must be submitted electronically using the application portal, and received by the deadline of Friday, January 10, 2020 by 5:00:00 pm Eastern Time. Letters will not be accepted by email. Late letters will not be accepted under any circumstances.

    • Note: Applications can be submitted regardless of the number of letters of recommendation received by the application portal. Once you submit your application, you can no longer make changes to your application. This includes your recommendation letter writers. However, you can continue to update reference writer information if a letter has not been submitted.

    • Once your Application Form is complete and you have requested your Letters of Recommendation, you need to submit the completed application by selecting the green Submit button located at the bottom right corner.

    • All application materials, including letters of recommendation, must be received by Friday, January 10, 2020 by 5:00:00 pm Eastern Time.

    • Applications missing required materials described in the updated application checklist will be disqualified and returned without review. If the application does not adhere to the instructions stated in the application checklist, GWIS may not accept the application or may return it without review. Late applications will not be accepted under any circumstances.

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